Aspen Institute COVID-19 Health & Safety Advisory
The Aspen Institute regards the health and safety of its staff and participants as our highest priority and is committed to doing its part to end the COVID-19 pandemic. Please visit the Institute’s Health & Safety page for more information about the standard health & safety measures we are taking, as well as expectations for our event attendees, that are needed to minimize the risk of transmission or spread of COVID-19 and related variants.
Under our standard protocols, all attendees at Aspen Institute in-person events will be required to show they are fully vaccinated against COVID-19, or, if they are exempt from this requirement (see below for allowable exemptions), take a COVID-19 rapid test and show a negative result before entry. This test will be provided and paid for by the Aspen Institute. If you need to be tested, more information on the method, location, and timing of the tests will be provided to you by email before the event. If you test positive for COVID-19, you will not be allowed to enter or attend the event in-person.
Under our standard protocols, you will be cleared to attend the event if you are fully vaccinated. If you are not fully vaccinated under our standard protocols, you may be exempted from the vaccination requirement, but only for the following reasons:
You have a disability, are pregnant or nursing, and/or have a medical condition which prevents you from getting vaccinated
You have objections to vaccination based on religious beliefs
You do not yet have access to the vaccine
ReturnSafe App Submission Instructions
The Institute is using the ReturnSafe app to capture, track, and securely store COVID-19 screening data about its attendees.
Please follow these steps to install and use the ReturnSafe app no later than Friday, July 1.
Note that the Institute will only be collecting proof of vaccination and will not be collecting proof of the booster vaccine.
Please follow these steps to install and use the ReturnSafe app:
iPhone users: Install the app from the Apple App Store
Android users: Install the app from the Google Play Store.
Web (Mobile or Desktop/Laptop): https://desktop.returnsafe.com
To use the app you will need the following information:
After providing your contact information, you will be asked a series of questions about your vaccination status and requested to upload your vaccine documentation as verification, so please have it handy when you log-in to the ReturnSafe app. This information will remain protected and confidential from others at the event.
All participants - adults and youth - are required to be fully vaccinated against COVID-19 or if exempt from the vaccine requirement, test daily. The Aspen Institute is using an app called ReturnSafe to collect vaccination information. Follow the steps below to submit your vaccination status by July 1. To learn more about this requirement and the exemptions, please visit the Health and Safety page.
Each morning of the event, you'll be asked to complete a daily health check and declare that you are not experiencing COVID-19 symptoms before entering event spaces.
While not required, masks will be available around campus if you would like to wear one.
Whenever possible, sessions and meals will take place outside. We will have an outdoor live stream option for plenaries and several outdoor dining locations.
We are partnering with the Aspen Meadows to ensure that safety and cleanliness standards are met on campus. The Aspen Meadows team will adhere to the same COVID-19 health and safety standards outlined for all event participants.
Health and Safety for Youth Participants
Your child’s/children’s health and safety are extremely important to us. In addition to the standards outlined above, including the daily health check, you are required to sign and complete this DocuSign package regarding medical information as well as submit your child's vaccination status* via ReturnSafe prior to arrival. Within the DocuSign package, you'll find instructions on how to submit vaccination status in ReturnSafe. We will be keeping this important information confidential. View the ReturnSafe and Aspen Institute privacy policies above.
The Youth Action Forum DocuSign package and vaccination status via ReturnSafe should be completed for each youth no later than July 1.
If you have any questions or need further assistance, please contact our Youth Action Forum Director, Christian Devers.
*If your child is exempt from the vaccine requirement, they will be asked to test before entering the event.
Frequently Asked Questions
Fully vaccinated means you have received a vaccine that is authorized by the FDA for use in the United States, OR if you are outside the U.S., have received a vaccine that has been approved by the World Health Organization, AND you are at least 2 weeks past the final shot required of this vaccine. If the CDC changes the definition of “fully vaccinated,” we will update our protocols as needed to keep aligned with its recommendations.
Masks are welcome but not required of vaccinated individuals at Aspen Institute events and offices. Unvaccinated individuals are still advised to mask for their own safety. If you need a mask, we can provide one to you.
Each day, you will be asked to complete a daily health check confirming you are not experiencing COVID-19 symptoms before entering the event. If you begin experiencing COVID-19 symptoms, we suggest you abstain from the day’s activities. If you would like to take a COVID-19 test, you can learn more available in town COVID-19 testing options here.
If you test positive for COVID-19, you will not be allowed to attend the event in-person and will be asked to leave if the event is in progress. While we cannot diagnose or treat attendees for COVID-19 or any other disease, or offer medical advice, we will encourage anyone who tests positive to contact a qualified doctor or medical provider for more information, as well as review guidance from the CDC and public health officials.
If, after you depart our event, you learn that you may have been exposed to the virus, or have contracted it yourself, we kindly ask that you notify us of that information. And we pledge to do the same for you, working with local public health authorities, should we learn of any confirmed exposures among other attendees you may have come in contact with. Your identity will be managed with respect for privacy.